Terms and Conditions

The following terms and conditions are set out to help all parties be aware of and clear about the services provided for their wedding day and the responsibilities of all parties involved. Weddings are filmed as they happen with no retakes normally possible. It is this spontaneity that makes them so special and memorable. 

The booking form and these terms and conditions, form an integral part of the booking contract and there will be no variation unless accepted in writing by both parties. 

Deposit/Payment 

  • A non-refundable deposit of €200 is required to secure a booking.

  • Full payment of the remaining balance is required 30 days before the wedding date. 

  • A booking is only confirmed when a booking form and €200 deposit are received by WedFILMS. A booking form alone does not confirm a booking.

 

Cancellation 

  • All cancellations must be in writing (email or letter).

  • Should, for whatever reason, you have to cancel the booking the following charges will be applicable:

        -  more than 30 days before the wedding date the balance will not be chargeable and the non-refundable deposit retained.
        -  less than 30 days before the wedding date the full balance is chargeable and the non-refundable deposit retained. 

  • Should, for whatever reason, we need to cancel there will be a full refund of all monies paid which is the limit of any liability on the part of WedFILMS.

Filming

  • It is your responsibility to obtain any permissions, licences and pay any fees to any venues/locations or entertainers/musicians performing, where filming will take place (if applicable).

  • Unless you advise me otherwise, I will assume all persons attending the wedding have consented to being filmed. 

  • I respect the wishes and regulations of anyone officiating at the wedding ceremony which may limit where I position cameras and other equipment. There may be other restrictions such as a limit to movement around the venue or certain parts of the ceremony which I may not be allowed to film. 

  • I make every effort to produce a quality film and ensure all equipment is of the highest quality and regular maintained. I employ several back-up strategies for sound and vision however, I cannot be held responsible for any lighting, sound or interference issues caused by circumstances outside of my control. This includes camera/equipment failure, adverse lighting, noise issues and restrictions imposed by venues. 

  • I use my professional expertise and discretion to ensure that significant parts of the day are recorded. Unfortunately, I cannot guarantee that I will be able to record every aspect of the day as filming takes place 'live'. WedFILMS retain artistic licence.

  • I make every effort to arrive at locations on time but cannot be held responsible for lateness or non-attendance caused by circumstances outside my control such as traffic delays, severe weather conditions, unforeseen illness/incapacity, accident, technical, camera or equipment failure. In such circumstances I will contact you as soon as possible to discuss alternative arrangements. 

  • I aim to be as discreet as possible during the day and work alongside the official photographer. I follow the events of the day as they happen and therefore, am not in control of the setting. This may lead to some images being in high shadow/contrast or partial/temporary obstruction of subjects being filmed or issues of low/mumbled/no sound. I may be unable to take footage if the official photographer is not willing to allow filming when they are working.

  • Whilst I aim to film as much as possible during the day, I cannot guarantee a minimum amount of footage that will be taken on the day or a minimum length for a couple’s film, this is due to the ‘live-event’ nature of the day and the unique structure of each individual wedding.

Drone Filming

  • Drones cannot fly in strong winds or any kind of rain or adverse weather conditions.

  • It is the couple's responsibility to obtain permissions from the venue. Please do bear in mind some venues will not allow any drones at the venue.

  • I will comply with all rules and regulations set out by the IAA to ensure safe flying at all times, including but not limited to safe distances from all people and buildings and the drone cannot fly directly overhead of a mass group of people for safety reasons.

  • If for any reason I feel that it is unsafe to fly on the day, my decision is final.

  • The drone can only be flow during daylight hours.

  • The footage being shot by the drone will mainly consist of Ariel footage of landscapes close to or at the ceremony or venue location.

Editing

  • For copyright reasons, I will choose the music for the short 4-6 minute film. I will ensure it fits the feel and flow of the film.

  • If there is any particular music you would like to be included in your long film please let me know before your wedding day. I will advise you if there are any particular issues with your choice. If no specific music is requested we will choose appropriate music.

  • I am to have the short film available within 2-3 weeks of your wedding day.

  • I aim to have a copy of the final film available for you within 20 weeks of your wedding day. However, this is only a guide as a quality product is important for both myself and you.

  • You must notify me in writing (email or letter) within 7 days of receipt of the final USB of any faults or playback issues and I will make every reasonable attempt to resolve them. Should I not hear from you within 7 days I will assume you are happy with the USB.

  • All editing decisions are to the videographer’s discretion. I advise couples to watch examples of my work online at www.wedfilms.ie, to familiarise themselves with my style of work. I will of course do my utmost to include suggestions and ideas from couples, however, I can not guarantee that they will be included.

  • WedFILMS retains copyright of all materials recorded by them and it is not our policy to offer the raw footage to couples or third parties.

  • All other re-edits or any additional changes will be charged at the rate of €40.00 per hour of editing time.

 

Promotional material

  • WedFILMS retain copyright of all material recorded by them.

  • WedFILMS reserve the right to display parts of your video online and via social media for promotional purposes. 

 

Liability

  • In the unlikely event of complete equipment failure or other circumstances outside my control which means I am unable to film your wedding you will receive a full refund. I will not be liable for any further damages.